System Solutions
Luxembourg
Your role Process incoming calls; Welcome, inform, badge and accompany visitors; Receive / ship parcels and contact insurance for shipments; Do general classification; Organise lunch meeting with partners or customers; Download, print, record suppliers' invoices and account statements; Daily manage & control invoices of our car fleet; Daily
Job Source: System SolutionsRandstad Luxembourg
Luxembourg
Randstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential. We are currently looking for a: Junior Administrative Assistant (M/F) The Adm
Job Source: Randstad LuxembourgHays
Luxembourg
Our client, a banking company based in Luxembourg, is looking for a governance assistant with Portuguese and English speaking. This is a temporary contract for 6 months with a possibility of extension. Main responsibilities : The candidate monitors and manages governance-related documents, He organises meetings and events, ensuring smooth coordi
Job Source: HaysNr-docusafe
Senningerberg
Votre PROFIL Dynamique et autonome Excellente compétence organisationnelle et de coordination Rigueur et conscience professionnelle Discrétion absolue et respect de la confidentialité Maîtrise des langues française, anglaise et allemande. (Le luxembourgeois serait un atout) Connaissance des outils informatique (Excel, Word et autres) Casier judic
Job Source: Nr-docusafeCm Law
Luxembourg
CM Law is currently looking for an Executive Assistant to support its office and participate in its continued growth. In this position, your typical day will see you working on a wide range of different tasks. Your main focus areas will be to: Ensure front-desk activity (reception, telephone, correspondence and meeting rooms' management) Provi
Job Source: Cm LawHays
Luxembourg
Our client, a prestigious law firm, is looking for a Secretary & Office Assistant who speaks English fluently. This is a permanent contract. Client Service: Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clien
Job Source: HaysHays
Luxembourg
Our client, a European institution, is looking for an HR Coordinator who speaks English fluently. A good command of French is appreciated. This is a temporary contract and a full-time position.- The candidate follows-up the signature process and sends (electronic and by courier), files and archives all HR contracts, Framework agreements, call-off
Job Source: HaysMazars Luxembourg Sa
Luxembourg
With the new CSRD regulation in force, we are looking for a Sustainability /Manager to build the sustainability practice team under the responsibility of our sustainability leader. You will have the opportunity to join the global Mazars CSRD and Sustainability taskforces and be the point of reference for the firm in that domain. You will have the
Job Source: Mazars Luxembourg SaLuxembourg
Our client, a prestigious law firm, is looking for a Receptionist & Administrative Assistant who speaks English fluently.
This is a permanent contract.
Reception Duties: Responsibility for managing the meeting room and car parking facilities and welcoming all visitors to the office.
Managing room bookings and managing any conflicting requests.
Setting up Video Conferencing facilities as required.
Ensuring the building management team are notified of any visitors coming to the office.
Meeting rooms: Ensures all meeting rooms are kept tidy and stocked with stationery and other supplies.
Responsibles for setting up the multipurpose room in the appropriate configuration.
Catering Duties: Ensures all catering requirements are met for each meeting - to include purchasing the necessary catering supplies and setting up the meeting rooms in advance of the meeting.
Ensures the Client Pantry and Staff Kitchen have adequate supplies (drinks/fruit.healthy snacks), placing orders where necessary.
Visitor Offices - ensures requests for a visitor office are acknowledged and planned for.
Provides the visitor with a welcome note which includes directions on how to find the office.
Responsibles for sending out the daily and weekly visitor bulletins to the office.
Client Service: Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members.
Provides relevant and timely information to clients and team members in a professional, courteous, and effective manner.
Office Services Duties: Responsibles for ensuring office supplies (stationery) are sufficient - placing orders as required.
Ensures the stationery cupboards are well stocked.
Notifies the IT department (Paris based) if IT equipment supplies are low and need replenishing.
Assists with any photocopying and scanning jobs as needed.
Mail: Reviews, prioritises, and routes all incoming mail.
Prepares outgoing mail and overnight packages.
Coordinates courier collection and delivery.
Office Management Support: Programs security cards for new joiners, setting up desks for new joiners EDUCATIONAL QUALIFICATIONS/JOB EXPERIENCE REQUIREMENTS: College Degree or Equivalent preferred.
Prior experience of working in a reception role within a professional service environment is essential.
Must be bilingual (French/Luxembourgish and English.
German would be an advantage).
Expert proficiency with the MS Office (Word, Excel, Power Point and Outlook) applications.
Must work well independently as well as in a team.
The ability to work under deadlines, time pressure, and a generally high level of demand.
Exceptional organisational skills that reflect the ability to seamlessly perform and prioritise multiple tasks with excellent attention to detail.
Strong interpersonal skills and the ability to build relationships with internal and external Partners, attorneys, staff and clients.
The ability to communicate both orally and in written communications effectively and accurately.
The ability to respect, protect and maintain confidential information.
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